How and Where Data is Stored and Retrieved

A company is like any organism—it’s either growing, or it’s in decline. To grow requires good decision making. Information about your team is critical for making those decisions. Record keeping used to mean piles, reams, and boxes of paper. For some, it still is. In those organizations, locating a specific employee record can take hours or days. One solution for scarce office space is offsite record storage. Unfortunately, retrieval at those facilities can be manually intensive and cost prohibitive. Where do we start?

Information Gathered

The I-9 form maybe the most critical information a new hire provides. Accuracy, precision, and timely completion of an I-9 is imperative.

How well does your organization’s current I-9 process work?

Over the last few years, I-9 audits have increased by 750% . Every I-9 error can trigger further audits, fines, and takes valuable time. It’s increasingly imperative to have a system and process that meets current realities. These systems allow employees to digitally input data, allow HR teams to verify information is correct, and finally trigger end of life for those records.

The I-9 scenario is just one example of how inefficient employee file management systems can impact your company growth. To address these challenges requires a proactive, smart, digital solution.

Beyond Basic

Organizational safety is important, but in manufacturing it’s critical. Work stops when there’s a safety incident on the job. When work stops, money is lost. The story was recently told of a manufacturing company that made an interesting discovery. There was a correlation between absenteeism and safety incidents. Team members who were most often absent from work, reported more safety events. But what do you do with that bit of information?

Data for Innovation

Could you take that absentee information and design targeted safety programs? Would such programs make a difference for your front line people? The answer is obvious. Innovation starts with asking questions. But without data to answer those questions, innovation doesn’t happen. As the human resource specialist, you are in the best position to make sure records are more than just paper and files.