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Crawfordsville, Indiana – December 3, 2003 – In order to align with State policies, and to increase document accessibility, Montgomery County and Union Township Assessors have implemented document imaging technology to manage the processing, storage and retrieval of sales disclosure forms.
The Department of Local Government Finance (DLGF) requires data from sales disclosure forms, a key document in assessment-sales ratio studies and equalization, to be archived in an electronic database and transferred to the State through electronic means.
“The technology we are using allows us to meet State requirements as well as provide a time-saving service,” said Montgomery’s assessor Peggy Hudson. “Instead of looking through filing cabinets, residents, realtors and appraisers can look at disclosure forms at the push of a button.”
Montgomery County and Union Township share an imaging system, developed by DoxTek, Inc., that combines a document scanner with text-recognition software. The scanner converts sales disclosure forms into digital images while the software “reads” the information contained within the images.
Both the images and the data are sent to an electronic repository, as defined by the DLGF, and can be transmitted to the State upon request. Disclosure images and data within the repository are searchable by predefined fields (such as parcel number, name, date and address) from a desktop computer.
“In addition to meeting State requirements and making information available, the Assessors’ imaging system saves time, which translates into saving money,” said DoxTek’s vice president David Taylor.
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About DoxTek, Inc.: DoxTek is a Utah corporation. It specializes in high-speed scanning systems, information management, business process automation, and custom integration solutions. DoxTek’s products and services center on capturing, managing, storing, retrieving and outputting information electronically; thus, automating business processes and resulting in substantial productivity gains. For more information visit www.doxtek.com.
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