|
Salt Lake City, Utah – February 5, 2008 – Utah-based information management company DoxTek is working with the Utah State Office of Education (USOE) and the Utah State Office of Rehabilitation (USOR) to automate the management of accounts payable and human resource records through document scanning and electronic document management.
In the past, the USOE and USOR accounts payable and human resource offices used manual processes to collect, organize, archive and retrieve hundreds of paper documents per day.
“Every month we would spend the accumulative time of an eight hour workday pulling and re-filing documents,” said Judy DeWaal, director of finance, USOE/USOR. “Processing paper became the most time consuming activity in the office.”
To minimize document retrieval time and streamline records management, the USOE and USOR accounts payable and human resource managers installed DoxTek electronic information management systems.
The systems use a high-speed scanner to convert paper documents into digital images. Computer software “reads” the information contained within the images and indexes the documents based on criteria such as name, address, date and warrant number.
Management software archives the images in a database and gives accounts payable and human resource employees the ability to search for documents by the index criteria.
Currently, personnel and employee action files for over 800 employees, dating back 30 years, are being scanned and will be available to authorized personnel over the department’s secure network.
Marlo Wilcox, USOE/USOR human resource manager, commented, “Just this morning I was able to retrieve a personnel folder without searching through a filing cabinet. Our DoxTek system has simplified our information management.”
DeWaal is using the system on a date-forward basis to archive and access payment documents, consisting of invoices and related material. Using a keyword search, employees can access payment documents from desktop computers instead of searching through filing cabinets.
“Not only is it easier to find records, but the information is more secure,” said DeWaal. “Thankfully we don’t have to worry about the possibility of losing original documents.”
-###-
About DoxTek, Inc.: DoxTek is a Utah corporation. It specializes in high-speed scanning systems, information management, business process automation, and custom integration solutions. DoxTek’s products and services center on capturing, managing, storing, retrieving and outputting information electronically; thus, automating business processes and resulting in substantial productivity gains. For more information visit www.doxtek.com.
|
